Waukee CSD has an Approved Vendor List to help regulate all District brand usage. All individuals, teams, and organizations using District brand elements must work with an approved vendor for all products (e.g. apparel, signage, promotional materials).

If a vendor uses any design that goes against the agreed to brand guidelines terms and policies, the vendor may lose their approved vendor status.

Vendor Types

Affiliated Vendors

These vendors work with approved District-sponsored activities and organizations to produce uniforms, apparel, promotional signs, or any other items using the District brand.

Affiliated vendors:

  • Produce products for a District-sponsored activity/organization.
  • Do not produce products independently to sell in a store or online.
  • Must receive approval from the Executive Director of Communications before producing any design.
  • Must register annually through the vendor application process.
  • Must annually sign an affiliate licensing agreement.

Waukee CSD will charge a fixed fee for a one-year unlimited (non-transferrable) license for use of the District’s logo/name. The fee is $500.00 per logo (Warriors, Wolves, or District), payable to Waukee Community School District.

Trademark License Agreement Affiliated Sample

Non-Affiliated Vendors

These vendors may or may not work directly with any District-sponsored activity or organization.

Non-affiliated vendors:

  • Produce apparel, promotional signs, or other items independently and for vendor profit.
  • Must pay a 10% royalty percentage of all revenues received for the sale of goods and services tied to the Waukee CSD brand, as stated in the non-affiliate licensing agreement.
  • Must receive approval from the Executive Director of Communications before producing any design.
  • Must register annually through the vendor application process.
  • Must annually sign a non-affiliate licensing agreement.

Trademark License Agreement Non-Affiliated Sample

Vendor Application Process

All vendors wishing to be included on the Approved Vendor List must complete the application process.

  1. Complete the application:
  2. We will review your information, including your proof of ability to follow other organizations’ brand guidelines. If we find you do not consistently follow provided brand guidelines, we have the right to refuse their acceptance as a Waukee CSD approved vendor.
  3. We will send you the agreement to sign, then bring the agreement before the Finance Committee and School Board.
  4. After your agreement is Board-approved, you must pay the annual fee (if you’re an affiliated vendor). The Executive Director will then provide you with the logo filed and brand guidelines and add you to the list of approved vendors on the website.

Once approved, vendors will be required to follow all brand guidelines issued by the District. If the Communications Department finds any vendor is not following brand guidelines, the vendor’s approval status may be revoked and the company will be removed from the Approved Vendor List. The vendor may only re-apply for reinstatement for the following school year with a written explanation of changed procedures to comply with District guidelines. The application process begins the summer prior to the start of the school year.

Any unapproved vendor that produces materials using the District brands may be eliminated from consideration any time in the future. Any vendor that tampers with or uses District brand elements in any way other than outlined in the Waukee CSD brand guidelines may be eliminated from consideration as an approved vendor in the future. In both cases, vendors may be subject to legal action on behalf of Waukee CSD.